l. Each lecturer may prescribe reading, conduct class tests, and set projects during the semester at his / her discretion, bearing in mind the students’ overall program.
2. Each subject is examined at the end of a semester orally or in writing, as the lecturer wishes.
3. The final mark for the semester shall be a combination of the class work results amounting to 40% of the overall mark plus the examination results amounting to 60% of the overall mark.
4. If a student fails to obtain an aggregate mark of 50% for a subject due to failing the examination, the student shall do a repeat / supplementary examination [see below]. The previous class mark shall be added to the examination result to give the final mark. If the failure is due to poor class work the lecturer shall set a task to be completed before the end of the first week of the new semester. The revised mark shall be a combination of this plus the examination which has been passed. If the student has failed in both areas, he shall repeat both according to the above norms.
5. When students have to repeat a written examination, the lecturer shall send to the Academic Dean the text of the repeat examination paper together with the students’ marks.
PROMOTION AND FAILURE:
1. Both academic achievement and personal growth in areas of formation form the basis of the assessment of a candidate for the priesthood or religious life. Both of these dimensions are important in discerning a candidate’s suitability for promotion to the next stage. A candidate who is unable to reach the required standard is unlikely to minister effectively in a pastoral situation or live out his religious commitment.
2. A student who has not obtained 50% or more in any module shall undergo a repeat evaluation in the material of the module in the form of an examination [see 5 below].
3. A student who fails a repeat evaluation of a module will repeat the module. This may be done by attending class again and doing all the prescribed tasks, or by studying the material privately under the direction of the lecturer, if the lecturer is available for such private tuition and the Academic Dean assents. In which case the following procedure is suggested:
3.1. The lecturer will set five or six essay topics covering the essential aspects of the module, specifying the dates on which these are to be handed in, at two or three week intervals.
3.2. The essays are marked in detail with regard to content, methodology and language.
3.3. If the average of these assignments is 60% or more, there will be no examination; but there will be an examination at the end if the average mark is below 60%.
3.4. A student who does not succeed in passing the module when repeated the first time shall be considered to have failed finally, and no further repeat is permitted.
4. Matters regarding first year students for philosophy and theology:
4.1. A first year student who fails not more than two modules, after the repeat evaluations, will be promoted to the second year; but the failed subjects will have to be carried over into the second year [see 3 above].
4.2. A first year student who has failed three or more modules will not be promoted to the second year of study, but will have to repeat the year, including the subjects already passed.
4.3. For a second year degree student the above procedure applies.
4.4. A second year diploma student will not be admitted to the theology program at St. John Vianney Seminary unless he has obtained a diploma.
4.5. A second year diploma student who has not passed the modules required to obtain the diploma may either repeat the complete year at the seminary, or study the failed subjects elsewhere at the discretion of his Ordinary and be assessed again by the Seminary’s academic staff.
4.6. A third year student who does not in terms of academic achievement qualify for a degree may repeat the year, or be given a transcript of subjects passed.
5. Students will be informed at the end of each semester for what modules he will have to undergo a re-examination or do a project in terms of Projects, Tests and Examinations above.
5.1. Repeat examinations will be conducted twice a year: in the second or third week of the second semester for first semester modules, and in February at the commencement of the new academic for the second semester modules of the previous year. With the consent of the Academic Dean, the lecturer concerned and the student may agree to this repeat evaluation being done earlier [see Projects, Tests and Examinations 4.
5.2. Marks awarded for a repeat examination will not exceed 50%.